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Senior Assistant / Management Assistant (m/f/d)

Location: Hamburg, Germany

We are looking for a Senior Assistant / Management Assistant (m/f/d) to join our Team at our Headquarter in Hamburg with an immediate start.

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Your responsibilities

In your everyday work you will support the Management in all organizational, administrative, and operational matters and will be responsible for:

  • Supporting the management team in their daily business and handling general administrative tasks
  • Appointment coordination, travel planning and office organization
  • Correspondence in German and English with international colleagues and partners
  • Event Management
  • Prepare meeting minutes and follow-up on the open topics
  • In addition, you will prepare presentations and take over smaller internal project management tasks
  • Processing incoming and outgoing mail and telephone calls 
  • Travel booking and other travel-related administration
  • Support of the Finance Department (travel expense accounting and invoice verification)
  • Assisting Colleagues of Legal and HR occasionally
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Your profile

  • You have 5-6 years’ professional experience as an Assistant, preferably at an international company 
  • Your written and spoken English is perfect (native speakers are welcome)
  • Good knowledge of German, and/or further language skills such as French, Spanish, Portuguese or Dutch are highly welcome
  • Using MS-Office programs belong to your everyday life
  • Experience with MS Teams, Atlassian products (Jira, Confluence) and/or HRworks is an advantage
  • A very reliable and independent way of working and a high ability to perform under pressure describes you
  • A confident and friendly appearance and a pronounced service orientation complete your profile
  • You show strong sense of discretion and loyalty
  • Your organizational skills, good priority setting and being able to think “outside of the box” are among your strengths
  • You are cooperative, enjoy teamwork and you have a high level of social competence
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Reason to join

  • A full-time position in an open-minded and ambitious team with challenging tasks for an undefined period
  • A modern and secure workplace at a central location in Hamburg 
  • An open corporate culture and a friendly working environment are waiting for you
  • Being member of an international team in close cooperation with our Colleagues and Partners at worldwide locations
  • 30 vacation days 
  • Our employees receive allowances for lunch (Sodexo) and enjoy free fruit baskets and drinks in the office and have a subsidy for the HVV ticket

Interested in joining our team?

Please send your complete application documents with details of your desired salary and earliest possible starting date to Ms Alexandra Aghenie at jobs.headoffice@tel.io       

Phone: +49 40 2288 2030 

We look forward to receiving your application!

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Professionalism

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Home office possibility

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International team

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Cozy modern office

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Good infrastructure

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Fresh fruits

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Free drinks

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Team events

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Dog-friendly office

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Bike to work

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Reduced public transport ticket

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Company pension

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Professional Training

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HR Development

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Diversity

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Equal opportunity employer